FEBS and IUBMB will fund the event up to a sum of €65,000 (calculated on the basis of the average expenses of previous ENABLE conferences). FEBS and IUBMB will transfer the funds 6-9 months in advance of the start of the event. Any remaining costs are to be covered by registration fees or other revenue.
The Application Form includes a budget table to be completed by the Associated Institution. The total income shown in this table consists of the FEBS and IUBMB grant, registration fee for participants and all other available support. The FEBS and IUBMB grant provides funds to cover the travel (economy class) and accommodation expenses of invited speakers (entries a, b), and general costs of event organisation, including secretarial help and event materials (entries c–f). Please note that the funding from FEBS and IUBMB cannot be used to pay honoraria for speakers.
After approval of the submitted application, the Associated Institution will receive a Decision Letter, together with Disclaimer and Declarations Forms. The two latter documents should be completed and returned to the FEBS Treasury – details for their return are provided on the forms. Once the forms have been received by FEBS and IUBMB, the allocated grant will be transferred to the bank account indicated by the Organiser. FEBS and IUBMB will make every effort to send the funds 6–9 months before the event takes place. Note that the Organiser is fully responsible for the proper use of the funding provided by FEBS and IUBMB and for covering any deficit in the case of an overspend. Any surplus remaining after the event should be returned to FEBS and IUBMB by the end of reporting period, proportional to the amount of funding each one provided. Any significant changes to the approved budget require approval from FEBS and IUBMB. Note that the Organisers have no right to enter into any commitments or render any services in the name of FEBS or IUBMB.
Three months after the event has taken place, the Organisers are required to send FEBS and IUBMB a Financial Report. This should give a summary of the income and expenditure for the event and is to be signed by the Associated institution and legal representative.